Software inventory and spend summary
Record owners, seats, active users, cost, renewals and decisions in one workbook. Verify proposed seat reductions manually before treating them as savings.
The Business Fix · 015
Cut Your Software Bill.
The subscription still renews—even when nobody knows why you need it.
Put software cost, ownership, usage and renewal dates in one inventory. Find the tools that need a decision and check dependencies before you reduce seats, consolidate or cancel.
£19one-off · digital toolkit · no subscription
Secure Stripe checkout. No account required.
What should change
A software inventory with clear keep, change or cancel decisions.
Small recurring charges are easy to ignore separately. Unused seats and overlapping functions can keep renewing, while a rushed cancellation can interrupt work or remove data you still need.
By the time you finish, you should have:
- A record of subscriptions, owners, users, costs and renewal dates
- A list of decisions supported by usage and dependency checks
- A cancellation check and billing confirmation before any saving is treated as real
The tools to start with
Software decisions worksheet
Record what to keep, investigate or change across subscriptions, usage and duplicate functions, with evidence and a responsible owner.
Safe cancellation checklist
Check exports, integrations, affected people and replacement arrangements before cancelling, then verify that billing actually stops.
Look inside the system
See the working tools before you buy.
These graphics use the matching product cover and selected previews from the real files in Business Fix 015. They show the structure and route without exposing the complete buyer pack.
Select any image for a larger view. Preview content is intentionally limited.
Is this the right fix?
Start with the problem you recognise.
Your software spending has grown across cards, teams or subscriptions and nobody has a complete view of what earns its place.
Choose something else if...
You need automatic subscription detection, cancellation services or guaranteed savings. Seat-reduction estimates in the current workbook need manual verification.
The working method
Inventory the stack before deciding what stays.
Record owners, users, annual cost, criticality, overlap and renewal exposure. Then choose KEEP, RENEGOTIATE, REDUCE SEATS, CONSOLIDATE, REPLACE or CANCEL with dependency checks.
Worked example
A tool marked CANCEL is a potential reduction until data, integrations, access and billing are checked and the subscription is actually removed.
Examples show the method; they are not a promise about your business.
Included
What the working files help you do.
- Software spend review guide — Inventory subscriptions before cutting them, then distinguish unused spending from tools the business depends on.
- Software inventory and spend summary — Record owners, seats, active users, cost, renewals and decisions in one workbook. Verify proposed seat reductions manually before treating them as savings.
- Software decisions worksheet — Record what to keep, investigate or change across subscriptions, usage and duplicate functions, with evidence and a responsible owner.
- Safe cancellation checklist — Check exports, integrations, affected people and replacement arrangements before cancelling, then verify that billing actually stops.
- Software review notes — Blank fields capture facts, assumptions and the next spend-review action. The numerical summary is in the XLSX workbook, not this text file.
- Software cost decision review — Check that the chosen subscription change was completed and supported by billing evidence before recording the result.
Also in the download: supporting files and notes
- Product cover artwork
The numbered product cover is included for identification. It is not an additional business tool.
cover-015.svg - File guide and opening instructions
Identifies the starting files and explains the order of work if the download is unpacked or separated.
README.txt
Additional blank working notes
These files share the same blank fields for facts, assumptions, owner, date, next action and evidence at review. Use them to record your own thinking on the named topic. They are not additional calculators, populated plans, scripts or software tools, even where a historic filename suggests otherwise.
- Subscription inventory — blank notes02-subscription-inventory.txt
- Tool usage scorecard — blank notes03-tool-usage-scorecard.txt
- Duplicate tool finder — blank notes04-duplicate-tool-finder.txt
- Seat licence audit — blank notes05-seat-licence-audit.txt
- Software value calculator — blank notes06-software-value-calculator.txt
- Renewal calendar — blank notes07-renewal-calendar.txt
- Keep consolidate cancel matrix — blank notes08-keep-consolidate-cancel-matrix.txt
- Vendor review builder — blank notes09-vendor-review-builder.txt
- Software approval filter — blank notes10-software-approval-filter.txt
- AI tool spend review — blank notes11-ai-tool-spend-review.txt
- 30 day software cost reduction plan — blank notes14-30-day-software-cost-reduction-plan.txt
Related Business Fixes
Before replacing cancelled software with another AI subscription, define the job and estimate the cost of checking its output.
Keep software ownership and renewal decisions in the management review so the inventory does not go stale after this audit.
Questions before buying
Why buy this rather than use a free template or ChatGPT?
A bank statement shows the charge, not who uses the tool or what will break if it disappears. The inventory brings those questions together with renewal dates and a cancellation checklist. Its value is the documented decision and safe follow-through, not an invented savings target.
What does this Business Fix help me do?
Put software cost, ownership, usage and renewal dates in one inventory. Find the tools that need a decision and check dependencies before you reduce seats, consolidate or cancel.
What is included?
The main tools include Software spend review guide, Software inventory and spend summary, Software decisions worksheet.
Is it a course?
No. These are downloadable files, not lessons or a subscription. You do the work in your own business.
When can I buy it?
It is available now through secure Stripe checkout. The listed price is the final customer price.
The Business Fix 015
Review the subscriptions before they renew
£19 one-off payment. Digital download. No subscription.
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